Cuelora TDP · Theater Database Portal

Casting software that doesn't fight you.

Cuelora TDP (our Theater Database Portal) handles the whole audition pipeline — open call, self-tape intake, callbacks, holds, conflicts, and offers. Actors get a clean portal. Your team gets clean data. No more spreadsheet tabs, no more Google Form workarounds, no more lost headshots in your inbox.

Request early access → Request early access

Unlimited submissions Actor-friendly portal Pricing announced soon

Hamlet — Callback Pool

Season 2026 · Reviewing 142 submissions

ACTIVE

Marcus J.

Hamlet · 00:02:14 self-tape

ON HOLD

Saoirse R.

Ophelia · callback confirmed

CALLBACK

Darius K.

Claudius · needs panel review

REVIEW

Priya L.

Gertrude · offer pending

OFFER

How it works

From audition call to signed offer, in one tool.

Post the call

Set the roles, character breakdowns, sides, audition window, and eligibility. One link to share — or publish it to a public casting feed.

Intake submissions

Actors submit headshots, resumes, and self-tapes through a clean portal. No accounts required. You see everything in a single pipeline view.

Run panels & callbacks

Panel mode shows tape, resume, and notes side-by-side. Everyone on your team rates privately; the system ranks by consensus. Schedule callbacks from the same view.

Make the offer

Holds, conflict detection, deal memos, offer letters. When an actor accepts, scheduling confirms itself against the production calendar.

What you get

Everything an AEA or community company needs. Nothing extra.

Self-tape intake

Actors upload video directly to their submission. No Dropbox links, no WeTransfer expiries, no inbox hunting. Plays back in the browser with second-by-second scrubbing.

Panel mode

Tape on the left, resume and notes on the right. Your AD, casting director, and director all rate privately; the system aggregates without ganging up.

Holds & conflicts

Track first-refusal holds across multiple productions. Automatic conflict detection when an actor's audition or callback overlaps.

Season scheduling

Plan a full season worth of productions. Actors' conflicts roll across shows; offers reflect the whole slate, not one isolated audition.

Adjudication tools

Running a festival or play selection process? Adjudication mode adds rubrics, reviewer roles, blind judging, and a consolidated decision report.

SSO & audit logs

On Company, connect Google Workspace or Microsoft SSO. Full audit log of who viewed which submission and when — clean data for HR or legal reviews.

Who uses it

Built for the whole season.

For regional theaters

Dedicated casting staff, 8–12 productions a year, union and non-union, guest director rotations. Built for the whole operation.

For community theaters

One audition weekend, 200+ submissions, volunteer casting team. Troupe plan gets the whole thing done for monthly subscription.

For schools & universities

Mainstage, lab, and student-directed seasons. Professor admin access, student-appropriate data handling.

Pricing

Two plans. No setup fees. No per-audition fees.

Troupe SMALL TEAMS

TBA

up to 3 users · billed monthly

✓Unlimited submissions
✓Actor portal
✓Basic scheduling
✓Email support

Notify me when ready

Company MOST POPULAR

TBA

up to 20 users · annual discount available

✓Everything in Troupe
✓Panel mode callbacks
✓Season scheduling
✓SSO · audit logs
✓Priority support

Notify me when ready

● Non-profit: a non-profit discount · School: an education discount · Free trial, no card required.

Common questions

Before you sign up.

Do actors need to create an account?

They can, but they don't have to. Actors can submit via your public call link, upload their materials, and receive updates by email — no account required. If they want to reuse a headshot + resume across calls, they can create a free account.

Can I migrate from another casting tool?

Yes. We import CSVs and structured exports from most casting platforms. For in-progress active seasons, we'll help you map the data manually — free concierge onboarding is included with Company.

How does adjudication mode work?

Reviewers see submissions without identifying info, score against a configurable rubric, and submit their rankings. The system shows the consolidated result without revealing individual scores unless you want it to. See adjudication tools →

What about AEA compliance?

Submissions supports union and non-union workflows — EPA-style signup windows, audition workflows that respect union timelines.

Where is my data stored?

Your submission data lives in US-based cloud storage, encrypted at rest, backed up nightly. Unlike the Caption System (which runs offline), Submissions is a cloud product — but it's your data, exportable in full whenever you want, and we never share it.

Do you charge per audition?

No. Flat monthly on Troupe or Company — unlimited submissions, unlimited calls, unlimited seasons. The only thing we cap is simultaneous team users.