Most regional theaters already have a patchwork of tools. Here's what changes.
Caption System runs offline on your venue LAN. Submissions is exportable in full, anytime. No per-show fees, no cloud lock-in, no invoicing surprises from vendor mergers.
Panel mode callbacks, union-aware holds, season-long conflict detection, SSO and audit logs on Company. Designed for multiple casting directors with separate surfaces — not a single-person shop.
Quarterly accessibility reports, season impact summaries, and grant-ready numbers — generated automatically from caption-system usage. Slot directly into your existing board-packet template.
Real workflow for a typical regional production season — not a sales pitch, just the timing.
As soon as titles are announced, the literary office imports working drafts. The caption system parses speaker names, dialogue, and stage directions while the team is still out on summer break.
Post the season's principal auditions in Submissions. Panel mode comes online the same week. Guest directors get role-based access to only their productions.
Opening night: caption operator loads the file on a laptop in the booth, patrons connect on phones, the whole show runs on venue Wi-Fi. No internet required.
One click generates a PDF summarizing captions served, language mix, and device mix. Drop it into the board's packet. Submit the same document to NEA for your next grant cycle.
One-time perpetual license per venue. Unlimited shows, unlimited languages, offline at showtime, accessibility reporting, live STT for talk-backs.
monthly subscription (annual discount available)., panel mode callbacks, season-wide scheduling, SSO, full audit log, priority support.
Named onboarding contact, season-import help, rubric and panel template setup, admin training. Included — not an upsell or a professional services charge.
Blind review, weighted rubrics, variance alerts, and defensible decision reports. Ready when your new-play or second-stage festival needs it.
Not a tiered ticket queue. Your operations director and our founder are in the same Slack channel during onboarding and can stay there after.
Perpetual license commitments do not reprice. Subscription renewals are capped at standard CPI. We put that in the contract so your finance team sleeps.
A single operational surface for accessibility and casting — so the quarterly board packet, the NEA grant application, and the season calendar all pull from one clean data source. No stitching three vendor dashboards together before every committee meeting.
Caption System licenses are per-venue. If you operate two physical spaces (e.g., mainstage + second stage), you will need two Caption System licenses. Submissions is account-based, not venue-based — a single subscription covers your whole company.
Yes, on the Submissions Company plan. Google Workspace and Microsoft Entra (Azure AD) are supported. Your IT team can provision and de-provision users through your existing identity provider.
Submissions has role-based access. Guest directors see only the productions they're on. Your resident casting director sees everything. Audit logs track who viewed what.
Submissions supports AEA and non-AEA workflows in parallel. You can flip an individual audition call to require AEA member verification without affecting your other productions or previously-submitted applicants.
Yes. Submissions exports to CSV and JSON at any time, in full. Caption System stores cue files as portable JSON — you own them, and you can move to a different tool if you ever want to. We are not building a data moat.
Book a 20-minute walkthrough with the founder. We will show you the pieces that matter for your specific operation — and tell you straight if we are not the right fit.