Most community theaters already have a patchwork of tools. Here's what changes.
Caption System Core: perpetual license, one-time. With the non-profit discount applied at checkout, the license typically pays back after a couple of accessibility-funded shows. Submissions Troupe: monthly subscription flat — no per-audition charge, ever.
Caption System installs on any Windows laptop. Submissions is simple enough that a volunteer casting chair can run it the week they start. No consultant required, no trainer required.
The same accessibility reports that regional theaters submit to NEA and state arts councils — available to you on the Pro license. Quiet, easy wins for small-grant applications and disability-community partnerships.
Real workflow for a typical community production season — not a sales pitch, just the timing.
Casting chair posts the call from their kitchen table. Shareable link goes in the Facebook group, the high school drama teacher's inbox, and the church bulletin.
Actors upload in the browser. No app, no account. By Friday the casting chair has 180 submissions, a first-pass dashboard, and clean data to hand to the director.
Saturday morning, five-person panel, one laptop. Everyone rates privately on their phone. Consensus rankings appear in real time. Decisions done by lunch.
Laptop in the booth runs Caption System. Patrons scan a QR code in the program, pick their language, and read along. Cost: zero additional.
perpetual license (non-profit discount available). Unlimited shows, offline at showtime, your license forever.
monthly subscription (non-profit discount available). Unlimited submissions, 3 users, actor portal, basic scheduling, email support.
Patrons use their own phones — no hardware to buy, no tablets to store, no charging station to set up. QR code in the playbill gets them to captions.
Submissions is month-to-month. No minimum commitment. If you only need it for audition season, stop it in between — pick back up when the next season opens.
Not a tiered ticket queue. The same person who built the software answers your email when something confuses you. Usually same business day.
Most modern Windows laptops handle the Caption System. Any smartphone that loads a webpage handles the patron side. No hardware budget required.
Volunteer-run theaters running a full season on a part-time operations chair, no IT department, and a hardware budget of zero. Captioning should work with a laptop you already own, and auditions should work without inheriting a spreadsheet every time the casting chair rotates.
Yes. The Troupe plan is month-to-month. Run it during your audition window, cancel it after, start it again next year. Your historical data stays in your account.
No. Caption System is designed to be run by the stage manager or an assistant stage manager — same person who calls the show already. One laptop, spacebar to advance, done.
All casting data is exportable any time. Succession is a copy-paste operation, not a migration project. You can even transfer the Submissions subscription to a new primary contact without losing history.
No. The Caption System was designed with venues of 50–300 seats specifically in mind. If anything, small houses get more out of it because every patron in the building is within Wi-Fi reach.
Download an installer, double-click it, enter your license key. That's the whole install. A volunteer who can install Zoom can install the Caption System.
Book a 20-minute walkthrough with the founder. We will show you the pieces that matter for your specific operation — and tell you straight if we are not the right fit.